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A change of venue or vendor after it has been confirmed is extremely rare, but there are situations in which it can occur, either on the wedding couple's request, due to unavailability of the venue or vendor, or due to weather conditions or "Force Majeur".
There is no "one size fits all" solution, which means that for each case a specific solution must be found, and possibly negotiated with the wedding couple and/or the venue or vendor.
That being said, let's look at some reasons why a change of venue or vendor could occur ;
( 1 ) The wedding couple for whatever reason wishes to change.
If - for whatever reason - the wedding couple wishes to change venue or vendor, then the cancellation conditions of the venue or vendor apply.
( 2 ) Costa Blanca Events recommends a change of venue or vendor
Before we start working with a venue or vendor, we follow a procedure to check if the venue or vendor complies to our set quality standards and service levels, and respects all agreements.
If, during the months of planning, there is a significant change in the venue or vendors situation, quality, service level or financial situation, causing Costa Blanca Events to have sincere and serious doubts on wether the venue or vendor will respect the agreements and provide the quality and level of service that we on behalf of the wedding couple require, then we feel it's our job to contact the wedding couple to recommend a change of venue or vendor.
In this case we are committed to - in agreement with the wedding couple - find the best possible solution, either by requesting additional guarantees from the contracted venue or vendor, or by negotiating a cancellation deal, and contracting another venue or vendor, obviously in agreement with the wedding couple.
( 3 ) Weather conditions
Even though the Costa Blanca has a very favourable climate, obviously here too, however remote the chance, it sometimes rains, even in the summer.
Because of the proximity of mountains and sea, weather forecast are not very reliable until 48 hours before the event. Therefore, in the unlikely case of a forecast of rain, 48 hours before the event, we will contact the wedding couple, and suggest the available options. more info on our "what happens if it rains" page.
( 4 ) License issues
Most businesses require a business license, which is usually not limited in time, only subject to for example sanitary conditions.
However, some businesses, for example beach venues require a temporary license, often issued for 1 or more years, and allowing the license holder to operate his business for a specific season, usually from May or June, until mid or end September.
Upon expiry, these licenses are often renewed to the previous holders, but the decision lies with the authorities, and the new licenses are usually granted in April of the same year.
So what happens if you want to book a venue for a date after the expiration daye of the venue's license ?
Obviously, neither the wedding couple, nor the owner of the venue can wait until April, for the new license to be issued.
Therefore, venue owners accept bookings, and confirm events, for dates even after the license has expired, but subject to the condition that the license is renewed.
So what happens if the license is not renewed ?
Then there are 3 options :
we negotiate the same deal with the new license holder, because it's obviously also in their interest to start their business immediatly with confirmed events.
we negotiate a different deal with the new license holder, which will then obviously be subject to acceptance by the wedding couple.
If can cannot reach agreement with the new license holder and the wedding couple, we suggest another, similar venue in the area, and try to respect the deal as much as possible, again subject to acceptance by the wedding couple.
( 5 ) Bankrupcy or force majeur
This is of all above cases, which are already very unlikely, by far the most unlikely option ; bankrupcy or closure of the venue or vendor, or force majeur.
In this case, we have no alternative, then to suggest another, similar venue in the area, or another similar vendor and try to respect the deal as much as possible, again subject to acceptance by the wedding couple.
Either way, we prefer to anticipate, and be prepared for all possible - however unlikely - situations, and we're commited to making your wedding truly unforgettable, in the best possible way.